Offers
An offer is the formal proposal you send the candidate you've chosen — the pay, the terms, and the joining date. Recruitment walks you through building it, getting it signed off, sending it for the candidate to accept online, and, once accepted, turning them into an employee.
Open Offers from the sidebar to see your offers as cards, each showing the compensation and the current status.
Building an offer
Start an offer from the candidate's profile or the Offers screen. It's a three-step wizard:
- Compensation — the pay. The total is built from fixed pay + variable pay + bonus + ESOP (employee stock options), so the candidate sees a complete picture of what they'll earn.
- Terms — the joining date, the offer's expiry date, and any other conditions.
- Review — a final check of the whole offer before it goes anywhere.
Getting an offer approved and sent
An offer can't reach a candidate until it's approved. The flow is:
Submit for approval → Approve & send → Mark accepted / declined.
- Submit for approval — you've built the offer and send it for sign-off.
- Approve & send — a Recruitment Admin approves it, and it goes to the candidate.
- Mark accepted / declined — you record the outcome once the candidate responds (or it happens automatically when they accept online).
Only a Recruitment Admin can approve and send an offer. This is deliberate — it stops an unapproved salary reaching a candidate. Until an offer is approved, it cannot be sent. See team and roles.
The offer letter and online acceptance
Click Letter to download the offer as a branded PDF, generated from your offer-letter template. The template — including the merge fields that fill in each candidate's name, role and pay — lives in Settings → Offer letter (see setup).
The candidate can accept online rather than printing and signing. This online signature (an e-sign) moves through clear statuses so you always know where the offer stands:
| Status | Meaning |
|---|---|
| Awaiting | Sent; the candidate hasn't opened it yet. |
| Viewed | The candidate has opened the offer. |
| Accepted | The candidate has signed and accepted. |
| Declined | The candidate has turned it down. |
When an offer is accepted, the candidate moves to the Hired stage and the role's filled-seat count goes up. A declined offer leaves the candidate where they are, so you can re-engage them or reject them.
Start onboarding — handing the hire to HRMS
If your company also uses Webelio HRMS, an accepted offer shows a Start onboarding action. This carries the hire straight into HRMS to become an employee — their name, email, phone, agreed pay and joining date are handed over as a starting point, so you don't retype them.
From there, HRMS collects the employment details it needs (statutory IDs, bank account, salary breakdown) that Recruitment doesn't hold. See adding employees.
If your company uses Recruitment on its own, with no HRMS, accepting an offer simply marks the candidate hired — there's no employee record to create, and that's fine.
What's next
- Adding employees — finish onboarding a hire in HRMS
- Analytics — track your offer acceptance rate
- Pipeline — where an accepted candidate lands as Hired