Team and roles
Not everyone who touches hiring should be able to do everything. Recruitment has four roles, each with a different level of access. You give each person the role that matches their job, and Recruitment shows them only what that role allows.
The four roles
| Role | What they can do |
|---|---|
| Recruitment Admin | Full control. Everything a recruiter can do, plus configuring Settings, connecting integrations, managing roles, seeing every report — and, importantly, approving and sending offers. |
| Recruiter | The day-to-day hiring work: create and edit jobs, add and move candidates, schedule interviews, and prepare offers. Runs the pipeline end to end. |
| Hiring Manager | Follows the roles and candidates they're hiring for — reviews applicants, schedules interviews and gives feedback on their own openings. |
| Interviewer | The lightest role. Sees only the interviews assigned to them and submits a scorecard for each. They get a stripped-down My Interviews view and nothing else. |
The simplest way to think about it: Interviewer just gives feedback, Hiring Manager watches their own roles, Recruiter does the hands-on hiring, and Recruitment Admin governs the whole thing and signs off offers.
Approving and sending an offer is deliberately limited to the Recruitment Admin. This is the guardrail that stops an unapproved salary reaching a candidate. See offers.
Adding people
There are two ways to bring someone in, depending on who they are.
Recruiters and interviewers — from Recruitment Settings
For the people who do hands-on hiring, you can add them right where you work:
- Open Settings from the sidebar.
- Go to Recruiters to grant the Recruiter role to an internal staff member, or Interviewers to add someone to your interview panels.
- For interviewers, mark whether they're internal or external, and optionally link their Google Calendar so scheduling can see their availability.
An interviewer added here can be someone outside your usual team — a subject expert who only ever joins panels.
Admins and cross-product roles — in the Organisation area
Recruitment roles are part of Webelio's wider account system. To give someone the Recruitment Admin role — or to manage a person who also has HRMS or Mail roles — you use the Organisation area, which is the admin cockpit that spans every product.
There, each person's account lists their roles per product, so one login can carry an HRMS role, a Recruitment role and a Mail role at once. Only the products your company subscribes to show their roles.
See accounts and roles for the full walk-through of creating accounts and assigning roles.
A recruiter doesn't have to be an employee. Because Recruitment can run with zero employees, you can create an account for a recruiter who has no employee record at all — they simply sign in and work the pipeline.
What's next
- Setting up Recruitment — configure stages, sources and the rest of Settings
- Interviews — how interviewers pick up and score their assigned rounds
- Accounts and roles — create accounts and assign roles across products