Skip to main content

Glossary

Every acronym and term you'll meet in Webelio, in plain words. Where a term has its own page, the term links to it.

A​

Accrual — Leave you earn a bit at a time instead of all at once, usually month by month. See leave types and policies.

Arrears — Pay owed for an earlier month, added to a later payslip — for example when a raise is backdated.

Attendance summary — The figures a finalised month hands to payroll: days worked, loss-of-pay days, and overtime hours. See how attendance works.

B​

Basic — The core part of salary. Most statutory amounts (PF, gratuity, bonus) are worked out from Basic. See salary structure.

Bank file — The NEFT/RTGS file Webelio generates so your bank can pay everyone in one upload. See bank file.

C​

Carry forward — Unused leave that moves into next year instead of lapsing. See year-end processing.

Comp-off (Compensatory Off) — A day off granted for working on a week-off or holiday. See balances and comp-off.

CTC (Cost to Company) — The total annual cost of employing someone — salary plus employer contributions like PF and gratuity. See CTC and compensation.

D​

DA (Dearness Allowance) — An allowance that offsets inflation. Where present, it's added to Basic when calculating PF, gratuity, and bonus.

Declaration — What an employee tells you about their planned tax-saving investments so less income tax is deducted through the year. See TDS.

Disburse — The final payroll step: pay the money out and mark the run paid. See running payroll.

E​

ECR (Electronic Challan cum Return) — The text file you upload to the EPFO portal to file Provident Fund each month. See Provident Fund.

Encashment — Getting paid for unused leave instead of taking it — usually only when leaving. See balances and comp-off.

ESI (Employees' State Insurance) — Government health insurance for lower-paid staff, funded by small employee and employer contributions. See ESI.

ESS (Employee Self-Service) — The employee portal, where staff check in, apply for leave, and see payslips. See employee guide.

F​

Financial Year (FY) — India's tax year, 1 April to 31 March. Leave quotas, tax, and Form 16 all follow it.

Finalize (a month) — Locking a month's attendance so payroll can use it. See the monthly grid.

Form 12B — A form capturing salary and tax already paid at a previous employer, used when someone joins mid-year. See TDS.

Form 16 — The annual certificate of salary paid and tax deducted, given to each employee for their tax return. See TDS.

Form 24Q — The quarterly return of salary TDS filed with the tax department. See TDS.

Full & Final (F&F) — The last settlement when someone leaves: pending salary, leave encashment, gratuity, and bonus, minus any recoveries. See full and final.

G​

Geofencing — Only accepting a mobile check-in if the phone is inside a branch's allowed area. See mobile check-in.

Gratuity — A lump sum paid to staff who complete five years of service, worked out from last-drawn Basic. See gratuity.

Gross — Salary before deductions — the sum of all earning components. Net pay is Gross minus deductions.

H​

Half-day — A day where worked hours fall below the full-day mark; counts as half present.

HRA (House Rent Allowance) — A salary allowance for rent, partly exempt from tax if the employee pays rent. See salary structure.

L​

Late deduction — A pay cut for late arrivals beyond a monthly free allowance. Unlike loss of pay, it's charged as its own payslip line after PF, ESI, and tax, so those stay on full pay. See payslips and attendance policy settings.

Loss of Pay — See LWP.

LWF (Labour Welfare Fund) — A small state-run fund with tiny employee and employer contributions deducted in set months. See LWF.

LWP (Loss of Pay / Leave Without Pay) — A day not paid — because the person was absent, took unpaid leave, or ran out of paid leave. Loss-of-pay days are deducted before statutory calculations. See how attendance works.

N​

Net (Take-home) — What actually reaches the employee's bank: Gross minus all deductions.

NEFT / RTGS — The two bank-transfer methods Webelio's bank file supports; RTGS is used for larger single transfers.

O​

Old / New Regime — The two income-tax systems an employee chooses between. The old regime allows investment deductions; the new regime has lower rates but few deductions. See TDS.

Overtime (OT) — Hours worked beyond the shift, paid when they cross a set threshold. Can be paid automatically or only for days an approver signs off. See overtime pay & approvals.

P​

Payslip — The monthly statement of earnings, deductions, and net pay. See payslips.

PF (Provident Fund) — Retirement savings: 12% from the employee, matched by the employer, mandatory at 20+ staff. See Provident Fund.

PT (Professional Tax) — A small state tax on salary, based on the work location's state. See Professional Tax.

R​

Regularization — An employee's request to fix a wrong or missing attendance day, which HR approves. See regularization.

Roster (Shift Assignment) — The weekly grid of who works which shift and which days are week-offs. See shift roster.

S​

Salary Structure — The template that splits CTC into Basic, HRA, allowances, and deductions. See salary structure.

Statutory Bonus — A yearly bonus (8.33%–20% of Basic) required for staff earning Basic + DA of ₹21,000/month or less. See statutory bonus.

T​

TDS (Tax Deducted at Source) — Income tax withheld from salary each month and paid to the government on the employee's behalf. See TDS.

U​

UAN (Universal Account Number) — The employee's permanent Provident Fund account number, kept for life across jobs. See Provident Fund.

W​

Week-off — A non-working day in a person's weekly pattern (often Sunday). Not paid leave — simply a day off. See shift roster.

What's next​