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Statutory reports & filing files

Every filing file you need — PF, ESI, PT, TDS, bonus and gratuity — lives under Reports, ready to download and upload to the right portal.

Webelio turns each finished payroll run into the exact files the government wants. This page tells you where to find each one and what to do with it. Open Reports from the admin sidebar; the tabs across the top are Statutory (Monthly), Department Cost, TDS/tax, Statutory Bonus and Gratuity.

info

Finalize attendance and approve the month's payroll first. Statutory reports are built from the numbers a completed payroll run produces, so run payroll before you download anything to file. See running payroll.

The filing checklist​

FileWhere in ReportsUpload toBy when
PF challan (ECR file)Statutory (Monthly) → PF / ECREPFO employer portal15th of next month
ESI returnStatutory (Monthly) → ESIESIC employer portal15th of next month
Professional Tax summaryStatutory (Monthly) → PTEach state's PT portalState's due date (monthly)
TDS summaryTDS / tax tabUsed to deposit TDS & file Form 24QDeposit by 7th; return quarterly
Statutory bonus registerStatutory Bonus tabPaid to employees (not a portal)By November 30
Gratuity reportGratuity tabInternal — for provisioning & exit payoutsOngoing
LWF summaryStatutory (Monthly)State LWF portalLWF month (Jun/Dec, or monthly)

PF — the ECR file​

What it is: the Electronic Challan cum Return, a text file listing each employee's PF contribution.

  1. Open Reports → Statutory (Monthly) and pick the month.
  2. Review the summary (employees contributing, total employee and employer PF).
  3. Download the ECR file (a .txt file).
  4. Sign in to the EPFO portal, upload it, and generate the challan.
  5. Pay by the 15th of the following month.

See Provident Fund for the rates behind the numbers.

ESI — the monthly return​

What it is: the monthly contribution return for covered employees (gross ≤ ₹21,000).

  1. Open Reports → Statutory (Monthly) and pick the contribution period.
  2. Review the eligible-employee list and totals.
  3. Download the ESI file.
  4. File it on the ESIC portal and pay the challan by the 15th.

See ESI for the contribution rules.

Professional Tax — the state summary​

What it is: PT grouped by state, since each work-location state files separately.

  1. Open Reports → Statutory (Monthly) and pick the month.
  2. Download the PT summary — employees are grouped by their work-location state.
  3. Pay each state's challan on that state's portal by its due date.

See Professional Tax for the slabs.

TDS — summary and quarterly return​

What it is: the monthly and quarterly income-tax deduction data.

  1. Open the TDS / tax tab and choose a month or quarter.
  2. Review the employee-wise tax (PAN, taxable income, TDS this month, TDS year-to-date).
  3. Deposit the TDS you deducted by the 7th of the next month.
  4. Use the quarterly Form 24Q data to file the return (you or your accountant) by the quarter's due date.

Webelio also generates each employee's Form 16 Part B once a year. See TDS for the full flow.

Statutory bonus register​

What it is: the list of who's eligible and how much bonus they're owed for the year.

  1. Open the Statutory Bonus tab and pick the financial year.
  2. Review each employee's eligibility, percentage and final amount (including pro-rated amounts for joiners and leavers).
  3. Pay eligible employees by November 30 and mark them paid.

See Statutory bonus.

Gratuity report​

What it is: each employee's service length, provisioned amount and estimated payout.

  1. Open the Gratuity tab.
  2. Review years of service, monthly and year-to-date provisioning, and who has crossed five years.
  3. Use it to plan provisioning and to check the payout when someone exits.

See Gratuity.

warning

Filing files are only correct once the month's payroll is approved. If you re-run or correct a payroll, download the file again — an earlier download will be out of date.

What's next​