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Running monthly payroll

This is the core monthly task: turning a month of attendance into paid salaries. It's five steps on the Payroll screen.

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Finalize the month's attendance before you start. Payroll reads its days-worked and unpaid-days figures from the finalized attendance. If attendance isn't finalized, computed pay will be wrong. Finalize on the monthly attendance grid.

Before you start​

Check both are done:

  • Attendance finalized for the month you're paying — see the monthly grid.
  • Compensation set for every employee being paid — a CTC or a daily/hourly rate. See CTC and compensation.

Step 1 — Create the run​

  1. On Payroll, choose New run (or the equivalent) and pick the month.
  2. The run opens as a draft. Nothing is calculated yet and you can still make changes.

Step 2 — Compute​

  1. In the draft run, click Compute.
  2. Webelio builds every payslip. For each employee it:
    • starts from their salary,
    • deducts any Loss of Pay for unpaid days,
    • then calculates Provident Fund, ESI, Professional Tax, and income tax (TDS) on the reduced amount,
    • adds one-off items like approved reimbursements or bonus,
    • recovers any loan or advance instalment due,
    • and lands on net pay.

Open the run to see the payslip for each person.

Step 3 — Review​

Before approving, scan the run for anything that needs a second look:

  • Loss of Pay — anyone with unpaid days will have reduced pay. Confirm those absences are right.
  • New joiners — people who joined mid-month get part-month pay.
  • Leavers or one-off items — arrears, reimbursements, or bonus lines.
  • Overtime & Late deduction — if you use them, the register has columns for each; click a figure to see the day-by-day breakdown of hours paid or lates charged.

If something's off, fix the cause — usually attendance or compensation — and compute again. A draft can be recomputed as many times as you need.

Step 4 — Approve​

When the numbers look right, Approve the run. This freezes the figures so they can't change underneath you. Approval is the sign-off before any money moves.

Step 5 — Disburse​

  1. Generate the bank file — a NEFT/RTGS CSV with every employee's net pay.
  2. Upload it to your bank's portal to make the transfers. See bank file for the details.
  3. Mark the run disbursed. Payslips can now be published to employees — see payslips.
tip

Payroll runs one month at a time and each run remembers its state — draft, computed, approved, or disbursed — so you can always tell where a month stands from the runs list.

What's next​