How attendance works
Attendance is the record of who worked, who took the day off, and who was absent — one status for each person, each day. Those statuses are what payroll uses to work out pay, so getting them right matters.
Open it from Attendance in the sidebar.
The day statuses
Every day gets one status. In plain words:
| Status | What it means |
|---|---|
| Present | The person worked a full day |
| Half-day | The person worked half the day; the other half is unpaid |
| Absent | The person didn't come in and it isn't covered by leave — this is unpaid |
| On leave | The day is covered by an approved leave request |
| Week-off | A scheduled non-working day (their weekly off) |
| Holiday | A company or public holiday that applies to this person |
| Loss of pay (LWP) | An unpaid day — an absence, or leave taken with no balance left. LWP stands for "leave without pay" |
Week-offs and holidays are not loss of pay — nobody is expected to work them, so pay isn't docked. Absences and unpaid leave are loss of pay.
Where a status comes from
You rarely mark every day by hand. A day's status is settled from whatever applies, in this order:
- An entry already on the day — you marked it on the grid, or the person's mobile check-in produced it.
- A holiday that applies to the person's branch, department, or type.
- A weekly off from their shift roster — including patterns like alternate Saturdays.
- Otherwise it's an ordinary working day, waiting to be marked.
Approved leave writes an on-leave day automatically, and an employee's mobile check-in fills in their own day. So most days settle themselves; you step in for exceptions.
How a finalized month feeds payroll
At the end of the month you finalize it (covered on the monthly grid page). Finalizing locks the month and hands payroll three numbers per person:
- Days worked — how much of the month they were present.
- Loss-of-pay days — days that reduce their pay.
- Overtime hours — extra hours beyond their shift, if you pay overtime. These can be paid automatically or only for the days you approve.
Payroll can only run on a finalized month. Until you finalize, the numbers aren't locked in and payroll has nothing to read.
What's next
- The monthly grid — mark days and finalize the month
- Overtime pay & approvals — pay for extra hours worked
- Shift roster — set weekly offs and shifts
- Mobile check-in — let staff punch from their phones