How leave works
Leave in Webelio is simple: every employee has a balance for each kind of leave, they apply for days off, you approve, and the balance goes down.
Webelio comes with three common leave types ready to use, plus two the system manages for you:
| Leave type | What it's for |
|---|---|
| Casual Leave (CL) | Short, unplanned days off — personal errands, emergencies. |
| Earned Leave (EL) | Planned holidays. Earned bit by bit through the year. Also called Privilege Leave. |
| Sick Leave (SL) | Days off when unwell. |
| Compensatory Off (Comp-off) | A day back for working on a holiday or week-off. You grant these. |
| Unpaid Leave (Loss of Pay) | Days off with no balance left — these reduce that month's pay. |
You can rename these, change how many days each gives, or add your own. See leave types and policies.
Balances, and leave earned over time
Each leave type gives an employee a yearly quota — for example, 12 casual leaves a year. There are two ways that quota reaches the employee:
- Given upfront — the whole year's quota lands in the balance at the start of the year. Casual and sick leave usually work this way.
- Earned each month — the quota is added a little at a time, month by month, as the employee works. Earned Leave usually works this way (18 days a year means 1.5 days added each month).
Someone who joins partway through the year gets a fair, part-year share instead of the full quota.
"Earned each month" is what HR software calls accrual. In Webelio you'll just see the balance grow month by month — nothing to calculate yourself.
Carry forward at year-end
When the financial year ends, unused leave is handled per type:
- Earned Leave usually carries forward into the new year, up to a cap you set.
- Casual and Sick Leave usually lapse — the balance resets and the new year starts fresh.
You run this once a year. See year-end leave processing.
How approved leave shows up on attendance and pay
Leave and attendance are joined. When you approve a leave request:
- The employee's balance for that leave type goes down.
- The days are marked on-leave on the attendance grid (shown in blue).
- Because paid leave is paid, those days don't reduce salary.
If an employee has no balance left and still takes a day off, that day becomes Loss of Pay (LOP) — it's unpaid, and payroll deducts it. You'll see it in red on the attendance grid and as a "Loss of Pay" line on the payslip.
Employees apply for their own leave from their phone or the employee portal, and watch their balances there. See the employee guide to leave.
What's next
- Set up your leave types: leave types and policies
- Grant a day back for holiday work: balances and comp-off
- Approve requests as they come in: approvals
- Close the year out: year-end processing