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How payroll works

Payroll in Webelio is a short, repeatable checklist you run once a month. You finalize attendance, create the run, let Webelio do the maths, review it, approve it, and pay.

Everything happens under Payroll in the sidebar.

The monthly cycle​

Think of it as six steps, in order:

  1. Finalize attendance — lock the month's attendance so Webelio knows each person's days worked, days on leave, unpaid days, and overtime. Do this on the attendance grid.
  2. Create the run (draft) — start a payroll run for the month. It opens as a draft you can still change.
  3. Compute — Webelio calculates every payslip: earnings, loss of pay, statutory deductions, and net pay.
  4. Review — check the run for anything unusual, like new joiners or people with loss-of-pay days.
  5. Approve — sign off the run. This freezes the numbers.
  6. Disburse — generate the bank file, pay salaries, and mark the run paid.

See the full walkthrough in running payroll.

warning

Attendance must be finalized before you compute payroll. That finalized attendance is what tells payroll how many days each person worked and how many are unpaid. Compute before finalizing and the pay will be wrong.

What Webelio works out for you​

For each employee, Webelio starts from their salary structure and the finalized attendance, then:

  • reduces pay for any Loss of Pay (unpaid) days,
  • then calculates statutory deductions — Provident Fund, ESI, Professional Tax, income tax (TDS) — on the reduced figures,
  • adds anything one-off, like reimbursements or bonus,
  • recovers any loan or advance instalment,
  • and arrives at net pay — what actually goes to the bank.
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The order matters. Loss of Pay is applied before statutory deductions, so PF, ESI, and tax are all calculated on what the employee actually earned that month — not on the full salary.

Before you can run payroll​

Two things need to be in place:

  • Attendance finalized for the month.
  • Compensation set for every employee — a CTC or a daily/hourly rate. See CTC and compensation.

What's next​