Salary components and templates
A salary is made of parts — some add to pay, some take away. Webelio calls these components, and you group them into reusable templates so you set them up once and apply them to many employees.
Open Salary Structure from the sidebar.
Earnings vs. deductions
Every component is one of two kinds:
- Earnings add to pay. These make up the salary the employee earns.
- Deductions take away from pay.
Common earnings
| Component | What it is |
|---|---|
| Basic | The core of the salary. Provident Fund, gratuity, and leave encashment are all worked out on Basic. |
| House Rent Allowance (HRA) | Helps with rent, and gives a tax break to employees who pay rent. |
| Special Allowance | The flexible, fully taxable part that makes the totals add up. This is the balancing component — see below. |
| Other allowances | Anything you add — conveyance, medical, meal allowance, and so on. |
You can create your own earnings with Add Earning (for example, a transport allowance).
The balancing component
Every template has one component — usually Special Allowance — marked as the balancing one. When you fix the others to set amounts, this one flexes so the total always comes out right. You'll see it in action when you set an employee's CTC.
Templates (reusable salary structures)
A template is a named bundle of components with their rules — for example a "Standard" structure with Basic, HRA, and Special Allowance. Instead of building a salary from scratch for each person, you pick a template when you add an employee, and Webelio fills in every component at that person's pay level.
- Create a template once and reuse it for everyone in that category (say, one for full-timers and one for interns).
- Edit a template and choose Apply to employees to push the change to everyone on it — each person's components are recalculated at their own pay.
Custom recurring deductions
Some deductions repeat every month — a canteen charge, a transport fee, a uniform or welfare contribution. Add these with Add Deduction.
A custom recurring deduction:
- is a fixed rupee amount each month, or a percentage of Basic,
- is recovered from the employee's net pay — that is, after all statutory deductions and tax, and
- always shows as its own line on the payslip.
A custom deduction sits outside the salary structure. It doesn't change the employee's gross salary, their CTC, or any statutory calculation — it's simply money recovered at the end. Statutory deductions like PF, ESI, PT, LWF, and TDS are handled by Webelio and can't be recreated as custom deductions.
One-off amounts — a single month's deduction or a special addition — don't need a component. Handle those as adjustments while running payroll. Staff loans and advances flow in automatically from the Loans module.
What's next
- Set an individual's pay: CTC and compensation
- See how it all comes together on payday: running payroll
- Understand the deductions Webelio calculates: compliance overview