Paying salaries (bank file)
Once a payroll run is approved, Webelio produces a bank file — a single spreadsheet listing every employee's net pay. You upload it to your bank's portal, and the bank pays everyone in one batch.
What the bank file is
It's a CSV (a plain spreadsheet file) in the format Indian banks accept for NEFT/RTGS batch transfers — the standard way to send many payments at once. Instead of paying each person by hand, you hand the bank one file.
Generating and uploading it
- Make sure the payroll run is approved — see running payroll.
- On the run, choose Generate bank file. Webelio builds the CSV with the net pay for every employee in the run.
- Download the file.
- Log in to your bank's net-banking or corporate portal and upload it as a bulk/batch transfer.
- Approve the batch in your bank portal. The bank processes the transfers.
- Back in Webelio, mark the run disbursed.
The file carries real bank account numbers and payment amounts. Download it, upload it straight to your bank, and don't leave copies lying around. Check the total before you approve the batch in your bank portal.
What's in the file
Each row is one employee's payment. The columns are what banks need to route a transfer:
| Column | What it holds |
|---|---|
| Employee name | The account holder's name. |
| Bank account number | Where the salary goes. |
| IFSC code | Identifies the employee's bank branch. |
| Amount | The net pay for the month. |
| Narration / reference | A note that appears on the transfer, e.g. the month's salary. |
The file uses the bank details on each employee's profile (the Bank Details tab). If a payment bounces, check that the account number and IFSC there are correct.
What's next
- Publish payslips to your team: payslips
- File the month's statutory dues: compliance overview
- Back to the cycle: how payroll works