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Year-end leave processing

At the close of the financial year you run one step that rolls everyone's leave into the new year. Webelio carries forward what your policy allows, lets the rest lapse, and opens fresh balances.

You'll find this in Leave Management.

What happens when you run it​

For each employee and each leave type, Webelio looks at the type's rules (set in leave types and policies) and does one of two things:

  • Carry forward — unused days move into the new year, up to the maximum you set for that type. Earned Leave usually carries forward.
  • Lapse — leftover days are dropped and the new year starts at zero for that type. Casual and Sick Leave usually lapse.

Anything above the carry-forward cap is not carried — it's lapsed.

tip

Run a preview first. Webelio can show you what each employee's carried-forward and lapsed balances would be before you commit, so there are no surprises.

warning

Year-end processing changes balances for everyone at once and is meant to be run once per year, at the year boundary. Preview it, then run it — don't run it twice for the same year.

Starting the new year's balances​

After processing, each employee begins the new financial year with:

  • their carried-forward days (for types that carry forward), plus
  • the new year's fresh quota, added upfront or month by month depending on the type.

Encashing unused earned leave​

Encashment — paying out unused Earned Leave as cash — happens when an employee leaves the company, as part of their full and final settlement, using the encashment cap and minimum-balance rules you set on the leave type. Year-end processing itself does not pay out cash; it only carries forward or lapses.

Mid-year joiners and leavers​

Webelio already keeps balances fair for people who don't work a full year:

  • Joiners get a part-year share of each leave type when they're added, based on how much of the year is left.
  • Leavers who earn leave monthly have simply built up their fair share by the time they go — and any encashable balance is settled in their full and final payout.

What's next​