Approving requests
All requests waiting on you land in one place: the Approvals queue. This covers leave requests, attendance corrections (regularizations), and — if you pay overtime with approval — overtime requests.
The sidebar shows a count badge so you always know how many are pending.
The kinds of request
| Request | What the employee is asking |
|---|---|
| Leave | Time off — casual, earned, sick, comp-off, or unpaid. |
| Regularization | A fix to their attendance — for example "I forgot to check out, my hours are wrong." |
| Overtime | Pay for extra hours they worked on a day. Only appears if you pay overtime with approval. |
Working the queue
- Open Approvals from the sidebar.
- Use the filter at the top — All, Leaves, Attendance, or Overtime — to narrow the list.
- Switch between the Pending tab (needs your decision) and the Approved tab (already actioned).
- Open a request to see the details, then Approve or Reject.
What approve and reject do
Approving a leave request:
- deducts the days from the employee's balance,
- marks those days on-leave on the attendance grid,
- and, because paid leave is paid, leaves salary untouched.
Rejecting a leave request leaves everything as it was — no balance change, no attendance mark. The employee is notified either way.
Approving a regularization updates the employee's attendance for that day — the corrected check-in/out times and hours are saved, and overtime is recalculated.
Approving an overtime request marks that day's extra hours to be paid with the month's payroll. It doesn't change the attendance grid — it only decides what gets paid, and Webelio pays the smaller of the hours worked and the hours you approve. See overtime pay & approvals.
Approving leave immediately changes the balance and the attendance record. If you approve by mistake, you'll need to cancel the leave to reverse it (which restores the balance) — and you can't do that once the month is finalized.
Who approves — manager, then HR
By default, if an employee has a reporting manager, requests go to the manager first.
- The manager reviews it first. When the manager approves, it moves up to HR/admin for the final say. If the manager rejects, it's rejected.
- An admin gives the final approval, which is what actually deducts the balance and marks the day.
You can turn this two-step flow on or off — overall, or separately for leave, reimbursements, attendance fixes, and overtime — under Settings → Manager Approval. See attendance and approvals settings. With it off, admins approve everything directly.
Managers handle their own team's requests from the employee portal under Team Approvals. See the employee guide to team approvals.
What's next
- Choose single-step or manager-then-HR approval: attendance and approvals settings
- Correct balances directly: balances and comp-off
- Fix attendance days: attendance regularization