Leave types and policies
A leave type is one kind of leave, with its own rules. Set them up once and every employee follows them.
You'll find these under Leave Settings in the setup wizard, and later under Settings → Holidays & Leave. Webelio starts you off with Casual, Earned, and Sick Leave already configured, plus Comp-off and Unpaid Leave that the system manages.
The rules you can set per type
For each leave type you decide:
| Setting | What it means |
|---|---|
| Name and code | What it's called (e.g. "Casual Leave", CL). |
| Yearly quota | How many days a year this type gives. |
| How it's earned | Upfront (whole quota at year start) or monthly (a slice each month worked). |
| Carry forward | Whether unused days roll into the next year, and the maximum that can roll over. |
| Encashment | Whether unused days can be paid out as cash, and the cap. |
| Lapse at year-end | Whether leftover days simply reset each year. |
| Paid or unpaid | Paid leave doesn't cut salary; unpaid leave does. |
How the three built-in types are set up
These are the sensible defaults Webelio ships with. Change any of them to match your policy.
| Type | Quota/year | How it's earned | Carries forward | Can be encashed | Lapses |
|---|---|---|---|---|---|
| Casual Leave (CL) | 12 | Upfront | No | No | Yes |
| Earned Leave (EL) | 18 | Monthly | Yes (up to a cap) | Yes | No |
| Sick Leave (SL) | 12 | Upfront | No | No | Yes |
Earned Leave is the one type Indian law requires you to let employees carry forward and encash. Webelio sets it up that way by default. Casual and Sick leave typically reset each year.
Upfront vs. monthly — which to pick
- Upfront suits casual and sick leave: the employee has the full year's days from day one. Someone who joins mid-year gets a fair part-year share.
- Monthly suits earned leave: the days build up as the employee works, so a person who leaves mid-year has only earned their fair share — nothing to claw back.
Carry forward and encashment caps
For a type that carries forward, set the maximum days that can roll into the new year. Anything above the cap is dropped when you run year-end processing.
For a type that can be encashed, you can set a maximum days to encash and a minimum balance the employee must keep. Encashment is paid out when an employee leaves, as part of their full and final settlement.
When the balance runs out — Loss of Pay
If an employee applies for more paid leave than they have left, Webelio stops the request and points them to Unpaid Leave instead. If you allow it, a type can be set to permit a negative balance.
Any day taken as unpaid leave — or any absence with no leave to cover it — becomes Loss of Pay (LOP). That day is deducted from salary in the month's payroll, before any statutory deductions are worked out.
Loss of Pay reduces take-home pay. It's applied at payroll time based on the finalized attendance for the month, so double-check the attendance grid before you finalize.
Maternity and other gender-specific leave
You can add a leave type that applies only to one gender — for example, maternity or paternity leave. Webelio shows it only to eligible employees and blocks anyone else from applying. Grant these as needed from the employee's profile.
What's next
- See balances and hand out comp-off: balances and comp-off
- Understand carry forward and lapse at year close: year-end processing
- Set your holidays: setup — leave and holidays