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Balances and comp-off

Every employee has a running balance for each leave type. This page covers where to see those balances, how to correct one by hand, and how to give someone a day back for working when they shouldn't have.

Open Leave Management from the sidebar. You can also see one person's balances on their employee profile under the Leaves tab.

Viewing balances​

The Leave Management screen shows every employee's remaining days per leave type. A balance is made up of:

  • what the employee started the year with,
  • what they've earned so far,
  • minus what they've taken,
  • plus or minus any manual correction you've made.

Employees see their own balances in the employee portal.

Adjusting a balance by hand​

Sometimes you need to correct a balance the automatic flows don't cover — a data-entry slip, a one-off grant, or a claw-back.

  1. On the employee's Leaves tab, find the leave type and click Adjust.
  2. Enter a signed change — +2 to add two days, −3 to remove three.
  3. Enter a reason (required).
  4. Check the live "New balance" preview, then save.

To fix several people at once, open the Adjust Balances tab in Leave Management — a grid of employees against leave types where you enter one change per cell with a single shared reason.

info

You enter a change (like −3), never a new total. This keeps the maths safe even if the number on your screen is a little out of date. Every adjustment is logged with your reason, and the employee is notified.

warning

A deduction can bring a balance down to zero but not below it. If you try to remove more than the employee has, Webelio blocks that row and leaves the balance untouched.

Comp-off — a day back for working a holiday or week-off​

When an employee works on their week-off or a public holiday, you can give them a compensatory off ("comp-off") — a paid day they can take later.

To grant one:

  1. In Leave Management, click Grant comp-off.
  2. Choose the employee and the number of days.
  3. Save. The days are added to that employee's Comp-off balance.

Comp-off is granted by you only — there's no automatic crediting, so you stay in control of who earned one.

How employees use comp-off​

Once granted, comp-off behaves like any other paid leave. The employee applies for it from the employee portal, you approve it in the Approvals queue, and their comp-off balance goes down. The day is marked on-leave and doesn't reduce pay.

What's next​