Schedule, departments, locations & shifts
The four building blocks of your organisation — how you work, who works where, and when. You set these up first; here is how to change them later and what each change affects.
You built all of this in the setup wizard. Everything stays editable under Settings. This page is the reference for changing it after people are already in the system.
Work Schedule
Under Settings → Work Schedule you control three things:
| Setting | What it means |
|---|---|
| Working week | Which days are working days and which are week-offs. Toggle any of the seven days. |
| Salary calculation method | How a month's per-day pay is worked out — actual days in the month, a fixed number of days, working days, or paid days. |
| Salary cycle | The calendar month, or a custom start-to-end range. |
The salary calculation method changes how loss-of-pay is priced per day, so it affects everyone's pay. Change it before a payroll run, not in the middle of one. See work schedule setup for what each method does.
Changing the working week updates the default week-off pattern for new hires. It does not rewrite the roster of existing employees — adjust those under Shift Assignment.
Departments
Settings → Departments lists every team with its headcount and an Add button.
- Rename a department and the new name shows everywhere at once — profiles, reports, filters.
- Deactivate one you no longer use. Existing employees keep their record, but you can't assign anyone new to it. Reassign people first if you want the count to reach zero.
- The headcount next to each department tells you how many people to move before it is safe to retire.
Designations
Settings → Designations is the list of job titles, each with a more menu and an Add button. Renaming a designation updates it on every employee who holds it. Designations are labels only — they don't change pay or permissions.
First-time setup for both of these is on the departments and designations page.
Locations
Settings → Locations holds your branches. Each location carries its address plus — for mobile check-in — a latitude, longitude, and radius that draw the allowed check-in area on a map. There's a "use my current location" picker and a Google Maps preview so you don't have to type coordinates by hand.
- Renaming a branch is safe and instant.
- Coordinates matter only when geofencing is on. A branch with no coordinates set allows all check-ins (it can't lock anyone out), and Webelio flags such branches on the Attendance Permission page.
- The employee's work location also decides which state's Professional Tax and which state-scoped holidays apply to them — so keep it accurate.
Full setup detail is on the locations page.
Shifts
Settings → Shifts defines shift timings only — no days of the week (that's the roster). Each shift has a start and end time, a grace period, half-day and full-day hour thresholds, an optional night-shift flag, and a "Track break hours" toggle.
- A seeded First Shift always exists so the roster has something to point at.
- Set one shift as the default for new hires.
- Editing a shift's timings changes how hours are judged going forward. Attendance already finalised for past months is untouched.
Shifts are just the clock. Who works which shift on which day is the weekly Shift Assignment grid — see the shift roster.
See the shifts page for first-time setup and how grace and break tracking work.
What's next
- Attendance policy & approvals — late-mark rules, geofencing, and approval routing
- The shift roster — assign shifts and week-offs per employee
- Settings map — jump to any other tab