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Shifts

A shift defines fixed working timings or a flexible daily hours requirement. Employees use the default shift unless you assign another one.

Shifts are step 5 of the setup wizard, and are edited later under Settings → Shifts. Webelio seeds a default First Shift so the roster always has an option, even if you never create one.

Do you need shifts?​

  • If everyone works the same hours, review the default shift and your work schedule.
  • Create additional shifts for different timings or flexible daily hours, then assign each employee the appropriate schedule.

Creating a shift​

  1. In the wizard, open Shifts (later: Settings → Shifts).
  2. Click Add Shift and set:
    • Name — for example "Morning" or "Night".
    • Start and end time — the working window.
    • Grace period — how many minutes late still counts as on-time.
    • Night shift — flag it if the shift crosses midnight.
    • Set as default — the shift new employees start on.
  3. Save.
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Shifts are timings only — they don't carry days of the week. Which days a person works, and on which shift, is set on the shift roster. This keeps timings and weekly patterns separate, so you can change one without disturbing the other.

Grace, half-day and full-day​

A shift's timings decide how a day is scored. The grace period forgives a small late arrival. The daily hours set the bar for a full day versus a half day — work fewer hours than the full-day threshold and the day is counted as half. Time worked beyond the shift can count as overtime. See the monthly grid for how these show up.

Assigning shifts​

Creating a shift doesn't put anyone on it. Assign shifts on the Shift Assignment roster, where each employee's weekday pattern is a dropdown of your shifts plus Week Off. New employees start on a default pattern derived from your work schedule. See the shift roster.

Flexible hours​

Choose Flexible hours when employees may arrive at any time but must complete a daily number of hours. Set the full-day requirement and the smaller half-day minimum, then assign the shift from Shift Assignment.

Breaks work as they do on fixed shifts: the configured allowance counts toward the day's hours, and only time beyond that allowance is deducted. Flexible employees are not marked late. Extra hours follow your existing overtime settings.

Work crossing midnight belongs to the date the employee checked in. The checkout window ends six hours after the daily target, measured from the first check-in. Missed punches can be corrected through attendance regularization.

Choose an effective date when changing employees to or from a flexible schedule. Use a later date if attendance already exists.

Editing shifts without changing past attendance​

Fixed and flexible shifts follow the same rule: you can edit the existing shift without assigning everyone to a new one. Once attendance exists, changes to timings, full-day or half-day hours, grace minutes, breaks and punch windows take effect the next day, even if future attendance is already recorded. The shift list shows Settings effective from.

Days through today retain their original rules when attendance is corrected, punches arrive late or overtime is calculated during finalization. Overnight work uses the rules for its attendance date, even when checkout happens after the change takes effect.

For example, edit a 9 AM–5 PM shift on 20 October to end at 6 PM: attendance through 20 October still uses 9 AM–5 PM, and 21 October onward uses 9 AM–6 PM, including dates with attendance already recorded. Another edit on 20 October updates the pending settings while preserving the same historical rules.

Unused shifts update immediately. Name and colour changes are immediate for all shifts. Changing between Fixed and Flexible still requires a separate shift.

What's next​